Since I’m consciously trying to “move into the cloud” as much as reasonably possible, and figuring out better and more useful ways to utilize GMAIL to my needs … it’s been quite empowering to me to be able to jump to computer to computer and not only access my emails, but the history of my emails.
For $29.95 per year, I’ve upgraded to the “Pro Plus” subscription, in order to keep completed tasks “forever” and just in case .. 1GIG of storage space … and a whole bunch of other features .. but, honestly .. I prefer to just delete the tasks when I’ve completed them, and i probably could have just survived with the FREE version. I really thought I would need the less “Pro” subscription – just so I can use sub-tasks – but, it turns out that I can easily get buy without them. So, after the year’s up with my Pro-Plus subscription I will just let this lapse and continue to use the free version.
I’ve tried about 25 different ways to sort and keep track of my ToDo lists .. based on tasks, tags, dates, clients, deadlines, and more – but, I think I have finally found the best way to keep track of my workload – as I need it. I maintain the list at “Folder” view, which describes the major tasks that I need to take care of, and find that I only need 7 major categories:
* Year Ends (client’s year end financial statement preparation and all Y/E related)
* Monthly (client’s monthly bookkeeping, and financial statement preparation)
* Income Tax (personal income tax, TX19’s, elections to do, etc)
* Household (things to do around the house and basement)
* Bills Bills (accounts payable and upcoming due dates on my bills to pay)
* Meetings (to keep track of appointments .. maybe birthdays too)
* Online (blogging ToDo list with my HART-Empire Network
Adding a task is quite simple .. I put the whole description in the name – e.g. Client Corporation Ltd. June 2008 Y/E – because if you have a lot of things outstanding to do, it’s nice to see the summary list. Also, when I have the same client and multiple months to do .. it’s easier to identify in the short summary list – e.g. Client Corporation Ltd. July 2008 Month. For the notes, I’ve been leaving that blank, or adding commentary when I actually COMMIT myself to a completion date .. I seem to be getting lost in the details and the dates at times, so I note to myself when the client is expecting the work in that section.
The Best Part Of Using Toodledo!
What I like best is … no Memory sticks to carry! No backups to make! I can go from my desktop to my spare computer to my laptop and back and when a task is ready .. i cross it off the most recent version of my To Do list. Of course, I can always recreate most of my To Do list anytime because I keep each task in a separate plastic sling and then drop that slink into an box labelled “To Do” .. but just out of precaution .. when I have more than 25 items on my to list .. I print it out and thumbtack it on my pegboard next to my computer.
(PS: the above link is a referral link – I make NO money, but if you sign up for a free account, and eventually decide to upgrade to a Pro-Plus subscription, and there are 3 of you .. then, they might add extra months to MY subscription, that will help me last longer before it stops and becomes a free subscription version~! if you prefer NOT to click the referral link .. click this instead .. http://toodledo.com )
Added Benefits – Many ways to connect
If I’m at a computer, I can TWEET myself a message and it will be added to my todo list. Unfortunately, I can’t seem to think of any useful way for this to be useful for me – as I have a bookmark link right on my toolbar that jumps to my Toodledo – so, I can add a new task anytime. I was thinking that if I ever tie in my Twitter account with a cell phone, I could add items to my todo list when a computer ISN’T around. Could be useful! There are other online/useful “Connections” that you can do with Toodledo .. and if any of these programs means something to you – you should check them out as well..
* Google Calendar
* Google Homepage
* Netvibes / Pageflakes
* Apple Dashboard
* Firefox Addon (I’ve added this, but don’t use it)
* iPhone / iPod touch
* RSS Subscriptions
* iCal Subscription
* SMS/Email Reminders (I send mine to my Gmail account everyday incase I just “X” out my todo list)
* Mobile Phone
* Developer’s API
If you want to read more about Toodledo … here’s an interesting blurb, and then you can click the link and check out a few articles on their site.
One of the most important reasons for keeping a to-do list is the organization. Organizing your tasks with a list can make everything much more manageable and make you feel grounded. Seeing a clear outline of your completed and uncompleted tasks will help you feel organized and stay mentally focused.
As you cross items off your to-do list, you’ll feel a sense of progress and accomplishment that can be missed when rushing from one activity to the next. The affirmation that you are making progress will help motivate you to keep moving forward rather than feeling overwhelmed.